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APPENDIX D - Export Load File Field Descriptions

Below is a listing of the standard fields contained within the Load File Options in the Export Module. If the setting Field Out All Email Metadata was chosen during project creation, these fields will be available in the Load File Options, but they are not listed here as these fields can differ from email to email.

Common Fields

Type

Description

TVFILEID

The Discovery Manager unique identifier. Populated for all files.

TVDUPEID

The Discovery Manager duplicate identifier. Only populated with the TVFILEID of the original file if the file is a duplicate within the system.

TVFAMILYID

The Discovery Manager family identifier. Populated for all files with the TVFILEID of the parent item across the entire family.

TVPARENTID

The Discovery Manager parent identifier. Only populated for attachments, archive children, and embedded objects with the TVFILEID of the parent item.

UTCOFFSET

This is the time zone offset from GMT that the data was processed in. For example, if the data was processed in GMT-5 this would be populated with -5.00. This is the native time zone offset field for Relativity Exports.

EMPTY FIELD

Blank field.

PROJECTNAME

Name of the project.

EXPORTNAME

Name of the export or commonly referred to as CD Volume.

CUSTODIAN

Custodian name.

FILEID

The “bates number” of the file which is a unique, sequential number assigned to each efile, email, and atachment in the collection based on the File Numbering setting chosen at export time. All below examples will use the FILEID when being populated. This is the file identifier for Relativity Exports.

FILEIDCHILDLIST

Multi-Value

All parent items that have attachments will be populated with the FILEID(s) of their attachments. If the parent item has multiple attachments, the FILEID values will be separated with a semicolon.

PARENTCHILDDOCID

All efiles, parent emails, and loose parent emails will be populated with their FILEID_001. Attachments and embedded objects will be populated with the parent item’s FILEID_002, etc. So if a parent email has the FILEID TV-00000001 and has one attachment TV-00000002 the parent email = TV-00000001_001 and the attachment = TV-00000001_002.

BEGATTACH

All Efiles, Parent Emails, and loose Parent Emails will be populated with their FILEID. All attachments and embedded objects within the family will be populated with the Parent item’s FILEID. So if a Parent Email has the FILEID TV-00000001 all files within the family will = TV-00000001. This is the group identifier for Relativity Exports.

ENDATTACH

All efiles without embedded objects and parent emails without attachments will be populated with their FILEID. All items within the family will be populated with the last item within the family’s FILEID. So if the last item in the family was FILEID TV-00000002 all items within the family would = TV-00000002.

FAMILYRANGE

BEGATTACH-ENDATTACH.

NUMATTACH

All efiles, parent emails, and loose parent emails with no attachments will be populated with 0. Parent emails with attachments, loose parent emails with attachments and efiles with embedded objects will be populated with the number of attachments within the family. So if an email has an attachment the parent email = 1 the attachment = 0.

VOLUMENAME

The name of the Volume assigned to the file. This is only populated when using the Enable Volume and Folder Options.

IMAGEPAGECOUNT

Total number of images exported.

IMAGESTATUS

The image status of the file. Not Imaged = The file has not been imaged yet; Not Supported = the file is not supported for system imaging; Success = the file was successfully imaged; Errored = The system attempted to image but errored it out; Pending = the file is within an imaging job but has not been imaged yet.

IMAGEMANUAL

Boolean

If the file was manually imaged within QC, this field will be populated as TRUE.

IMAGEPLACEHOLDER

Boolean

If the file has no images associates with it, and an image placeholder exists for the file, this field will be populated as TRUE.

IMAGEQCCOMMENT

Displays the QC Comment of the file if the file was moved to QC Cleared and a comment was applied within QC.

ISREDACTED

Boolean

If redacted images were imported for the file, this field will be populated as TRUE.

BATESBEG

Beginning bates number of the file.

BATESEND

Ending bates number of the file.

BATESBEGATTACH

All efiles, parent emails, and loose parent emails will be populated with their BATESBEG value. All attachments and embedded objects within the family will be populated with the parent item’s BATESBEG value. So if a parent email has the BATESBEG IMAGE-00000001 all files within the family will have BATESBEGATTACH IMAGE-00000001. This is the group identifier for Relativity Exports.

BATESENDATTACH

All efiles without embedded objects and parent emails without attachments will be populated with their BATESEND value. All items within the family will be populated with the last bates number. So if the last page within the family was IMAGE-00000100 all items within the family will have BATESENDATTACH IMAGE-00000100.

BATESFAMILYRANGE

Family boundary expressed as the family's BATESBEGATTACH-BATESENDATTACH.

BATESCHILDLIST

Multi-Value

All parent items that have attachments will be populated with the BATESBEG(s) of their attachments. If the parent item has multiple attachments, the BATESBEG values will be separated with a semicolon.

DOCUMENTTYPE

Efile = EFILE; Parent Email = EMAIL; Attachment/Embedded Object = ATTACHMENT.

DOCUMENTTYPEPARENT

Efile = EFILE; Parent Email/Attachment/Embedded Object = EMAIL.

APPNAME

Native application that created the associated file. This is based on the file’s signature. For example, for Adobe PDF files this would equal PDF.

FILENAME

Original file name of the file.

FILEEXT

Exported extension of the file. For example, if an MSG file is exported as an MHT file, this field would read MHT.

ORIGFILEEXT

Original extension of the file. For example, if an MSG file is exported as an MHT file, this field would read MSG.

FILESIZE

Size of the original file in bytes.

FILESIZEKB

Size of the original file in kilobytes.

EXPORTFILESIZE

Size of the exported file in bytes. For example, if an MSG file is exported as an MHT file, this field would be populated with the size of the MHT file, and not the size of the original MSG file.

EXPORTFILESIZEKB

Size of the exported file in kilobytes. For example, if an MSG file is exported as an MHT file, this field would be populated with the size of the MHT file, and not the size of the original MSG file.

ARCHIVESTORE

Name of email archive (PST/OST/NSF) and non email archive (ZIP/RAR etc.) from which the file was extracted.

IMPORTPATH

Original path of the associated file with the file name.

RELATIVEPATH

Original path of the associated file without the file name.

RELATIVEPATHPARENT

Recommended over RELATIVEPATH. This is the original file path of the associated file without the file name for the parent item. The difference between RELATIVEPATH and RELATIVEPATHPARENT is if the file is an attachment or embedded object, the RELATIVEPATH will contain the full path to these items including the parent item’s name. For example, an email attachment’s RELATIVEPATH = Test.PST\Inbox\00001000.email\, where the RELATIVEPATHPARENT = Test.PST\Inbox.

PROJECTPATH

File path to the native file stored in the project’s Processing Folder. This is the doclink field for Relativity Exports when using the Set File Links (Processing Path) & Copy Files for the Native File Copy Mode setting.

FULLTEXT

The extracted text of the file. This is the extracted text field for Relativity Exports.

NATIVEFILE

Full file path to the deliverable native file. This is the doclink field for Relativity Exports when using the Set File Links (Export Path) for the Native File Copy Mode setting.

TEXTFILE

Full file path to the deliverable text file.

RELATIVENATIVEFILE

Relative file path to the deliverable native file.

RELATIVETEXTFILE

Relative file path to the deliverable text file.

MASTERDATE

Date

Efiles = Last Modified Date; Email & Attachment = Date Sent of parent email. This field is used for the date restrictions within Discovery Manager.

MASTERTIME

Time

Efiles = Last Modified Time; Email & Attachment = Time Sent of parent email.

MASTERDATETIME

Date/Time

MASTERDATE and MASTERTIME combined into one field.

OSCREATEDDATE

Date

File system created date.

OSCREATEDTIME

Time

File system created time.

OSCREATEDDATETIME

Date/Time

File system created date and time combined in one field.

OSLASTMODDATE

Date

File system last modified date.

OSLASTMODTIME

Time

File system last modified time.

OSLASTMODDATETIME

Date/Time

File system last modified date and time combined in one field.

OSLASTACCESSEDDATE

Date

File system last accessed date.

OSLASTACCESSEDTIME

Time

File system last accessed time.

OSLASTACCESSEDDATETIME

Date/Time

File system last accessed date and time combined in one field.

MD5HASH

The MD5 Hash of the file.

PARENTCHILDMD5

All efiles and parent emails will be populated with their MD5 hash value twice. Attachments and embedded objects will be populated with the parent item’s MD5 hash followed immediately by their MD5 hash.

ISPARENT

Boolean

All efiles and parent emails will be populated with TRUE. Attachments and embedded objects will be populated with FALSE.

ISDUPLICATE

Boolean

If the file is duplicate: TRUE; If the file is not duplicate: FALSE.

CUSTWITHDUPES

Multi-Value

If the file is an original file and has duplicates, the original file will be populated with the Custodian name(s) of the Custodians that contain a duplicative copy of the file within the project. This analysis is only performed on the project level.

CUSTWITHDUPESCUST

Multi-Value

This field is the same as CUSTWITHDUPES with one exception. If the custodian that contains the original copy of the file does not contain a duplicate copy within their population their name will not be included in the CUSTWITHDUPES field. However in the CUSTWITHDUPESCUST field, in this example, the Custodian’s name would be populated.

MSGNO

All efiles and parent emails will be populated with their ‘I’TVFILEID’S’TVFILEID. Attachments and embedded objects will be populated with the ‘I’Parent item’s TVFILEID’S’Attachment’s TVFILEID, etc. So if a parent email has the TVFILEID 1 and has one attachment that has the TVFILEID 2 the parent email = I1S1 and the attachment = I1S2

SEARCHTERM

Multi-Value

The responsive search term(s) of the file. If there are multiple search terms responsive to the file, the search terms will be separated with a semicolon.

SEARCHGROUPS

Multi-Value

The name of the Discovery Manager Keyword Group(s) the file is assigned to. If the file belongs to multiple Keyword Groups, the Keyword Groups will be separated with a semicolon.

COLLECTIONLOCATION

The Collection Location of the file. This information is captured when assigning data to a custodian in the Custodians Module. This can be changed after data assignment by unassigning the data from the Custodian and applying properly when assigning the data to the Custodian again.

COLLECTIONSOURCE

The Collection Source of the file. This information is captured when assigning data to a Custodian in the Custodians Module. This can be changed after data assignment by unassigning the data from the Custodian and applying properly when assigning the data to the Custodian again.

MEDIADESCRIPTION

This will apply the information provided within the Description field in the Imports Module for a particular import for all files within the import. This field can be edited after an import has completed for a particular import. This does not have to be a serial number. If there is something unique to be captured for all files within a particular import, like a bar code, this field could be used for that purpose thus making it more like a custom field at export time.

CUSTODIANTITLE

This will apply the information provided within the Title field in the Custodians Module for a particular Custodian for all files assigned to the Custodian. This field can be edited after assigning data to a particular Custodian. This does not have to be a title. If there is something unique to be captured for all files within a particular Custodian, like a bar code, this field could be used for that purpose thus making it more like a custom field at export time.

MEDIAMODEL

This will apply the information provided within the Model Number field in the Imports Module for a particular import for all files within the import. This field can be edited after an import has completed for a particular import. This does not have to be a serial number. If there is something unique to be captured for all files within a particular import, like a bar code, this field could be used for that purpose thus making it more like a custom field at export time.

MEDIAMANUFACTURER

This will apply the information provided within the Manufacturer field in the Imports Module for a particular import for all files within the import. This field can be edited after an import has completed for a particular import. This does not have to be a media manufacturer. If there is something unique to be captured for all files within a particular import, like a bar code, this field could be used for that purpose thus making it more like a custom field at export time.

MEDIASERIAL

This will apply the information provided within the Serial Number field in the Imports Module for a particular import for all files within the import. This field can be edited after an import has completed for a particular import. This does not have to be a serial number. If there is something unique to be captured for all files within a particular import, like a bar code, this field could be used for that purpose thus making it more like a custom field at export time.

INDEXSTATUS

The Discovery Manager Index status of the file. This can only be one value.

LANGUAGE

Multi-Value

The language(s) identified within the file. Up to 3 languages will be identified for a given file. If the file contains more than 1 language, the languages will be separated by a semicolon, and will be ordered in percentage of the language contained within the file from largest to smallest.

LANGUAGECHAR

Multi-Value

The language(s) identified within the file followed by their character count within the file. Up to 3 languages will be identified for a given file. If the file contains more than 1 language, the languages will be separated by a semicolon, and will be ordered in percentage of the language contained within the file from largest to smallest.

LANGUAGEPER

Multi-Value

The language(s) identified within the file followed by their percentage contained within the file. Up to 3 languages will be identified for a given file. If the file contains more than 1 language, the languages will be separated by a semicolon, and will be ordered in percentage of the language contained within the file from largest to smallest.

ATTACHMENTS

Multi-Value

Populated on parent emails and attached email files only. If the email has an attachment the name of the attachment will be populated. Multiple attachment names will be separated by a semicolon.

TAGS

Multi-Value

The name of the Decision Engine Tag(s) assigned to the file. If the file belongs to multiple Tags within the Decision Engine, the Tags will be separated with a semicolon.

IMPORTQCCOMMENT

Multi-Value

The Import QC comment applied to the file when the file was moved to QC Cleared by the user.

QCFLAGCATEGORY

Multi-Value

The QCFlagCategory(s) assigned to the file. If the file belongs to multiple QCFlagCategory fields, the values will be separated with a semicolon.

TIMEZONE

Text

Timezone value used when importing scope data.

DUPEPATHS

Multi-Value

Only populated on original items. This will contain the RelativePathParent(s) for all duplicate files separated by a semicolon. This will not include the original file’s RelativePathParent.

DUPEPATHSWITHORIG

Multi-Value

This field is the same as DUPEPATHS with one exception. If the Custodian that contains the original copy of the file does not contain a duplicate copy within their population their name will not be included in the DUPEPATHS field. However, in the DUPEPATHSWITHORG field in this example, the original Custodian’s RelativePathParent would be populated.

FILEIDPARENTID

Populated for children with the exported FileID of the corresponding parent item.

ENCRYPTED

Boolean

If the file is encrypted, the value will be TRUE.

DECRYPTED

Boolean

If the file was decrypted within Discovery Manager, the value will be TRUE.

KEY

Boolean

If metadata associated with the file was marked Key in the Decision Engine, the value will be TRUE.

QUERY

Multi-Value

The Decision Engine Query(s) of the file. If there are multiple Queries responsive to the file, the values will be separated with a semicolon.

CONCEPTTERMS

Multi-Value

The responsive concept search term(s) of the file. If there are multiple search terms responsive to the file, the search terms will be separated with a semicolon.

CONCEPTGROUPS

Multi-Value

The name of the Discovery Manager Concept Search Group(s) the file is assigned to. If the file belongs to multiple Concept Search Groups, the Concept Search Groups will be separated with a semicolon.

CLOSESTCONCEPT

A concept score ranging anywhere from 0.50 to 1.0. A file with a score of 1.0 would be an exact match, a file with a score of 0.60 would be somewhat conceptually related. The Closest Concept is the concept search that is the most conceptually similar to the file in the concept search result.

NDPARENT

Boolean

If the file which is considered the principal item of the near duplicate group which all other group members are compared against, this field will be TRUE. This value is populated on the near duplicate group level.

NDFAMILYID

A group identifier to identify all items in the same textual near-duplicate group. This value will be the TVFILEID of the principal item in the group, which is the item against which all other group members were compared. This value is populated on the near duplicate group level.

NDSIMILARITY

The similarity of an item compared to the principal item of a near-duplicate group. This value is expressed as a decimal percent in the range of [0-100]. The principal item of the group, and any exact duplicate of it, will always have a value of 100. This value is populated on the near duplicate group level.

NDNUMCHARS

The number of characters found in the item text. This will include all words (including numbers). Uses of this value could include special handling of near duplicates of very short texts and ordering items within a near-duplicate group by size. This value is calculated and populated on the file level.

HASPATTERN

Boolean

If the file matches at least 1 pattern, the value will be true.

PATTERNNAME

Multi-Value

The Pattern Names of the file.If there are multiple Patterns responsive to the file, the values will be separated with a semicolon.

Efile Fields

Type

Description

ISEMBEDDEDOBJECT

Boolean

If the file is an embedded object, the value will be TRUE.

HASEMBEDDEDOBJECTS

Boolean

If the file has an embedded object(s), the value will be TRUE.

HASHIDDENCONTENT

Boolean

If the file has Hidden Content, the value will be TRUE.

HIDDENCONTENT

Multi-Value

The Hidden Content of the file. If the file contains several Hidden Content values, the values will be separated with a semicolon.

EFILETITLE

Title of the efile extracted from the file’s metadata.

EFILEDOCAUTHOR

Author of the efile extracted from the file’s metadata.

EFILELASTAUTHOR

Last Author of the efile extracted from the file’s metadata.

EFILECOMPANY

Company of the efile extracted from the file’s metadata.

METASUBJECT

Subject of the efile extracted from the file’s metadata.

METAKEYWORDS

Keywords of the efile extracted from the file’s metadata.

METACATEGORY

Category of the efile extracted from the file’s metadata.

METAREVISION

Revision of the efile extracted from the file’s metadata.

METATEMPLATE

Template of the efile extracted from the file’s metadata.

METALASTPRINTDATE

Date

Metadata last printed date where applicable.

METALASTPRINTTIME

Time

Metadata last printed time where applicable.

METALASTPRINTDATETIME

Date/Time

Metadata last printed date and time combined in one field where applicable.

METACREATEDDATE

Date

Metadata created date where applicable.

METACREATEDTIME

Time

Metadata created time where applicable.

METACREATEDDATETIME

Date/Time

Metadata created date and time combined in one field where applicable.

METALASTMODDATE

Date

Metadata last modified date where applicable.

METALASTMODTIME

Time

Metadata last modified time where applicable.

METALASTMODDATETIME

Date/Time

Metadata last modified date and time combined in one field where applicable.

METACOMMENTS

Comments of the efile extracted from the file’s metadata.

METADATA

Bucket field containing all efile metadata.

Email Fields

Type

Description

EMAILFOLDER

Folder where the email item originated. Populated on parent emails only.

FROM

Sender of the email.

TO

Recipient(s) of the email.

CC

Recipient(s) of the email.

BCC

Recipient(s) of the email.

RECIPIENTS

Multi-Value

All Recipient(s) fields of the email combined in one field.

EMAILADDRESSESALL

Multi-Value

All Email address fields (Sender and Recipients) of the email combined in one field.

SUBJECT

Subject of the email.

DATESENT

Date

Date Sent of the email.

TIMESENT

Time

Time Sent of the email.

DATETIMESENT

Date/Time

Date Sent date and time of the email combined in one field.

EMAILDATERECEIVED

Date

Date Received of the email.

EMAILTIMERECEIVED

Time

Time Received of the email.

EMAILDATETIMERECEIVED

Date/Time

Date Received date and time of the email combined in one field.

EMAILITEMTYPE

The item type of the email according to native application.

EMAILPRIORITY

Priority of the email.

EMAILREADSTATUS

Read status of the email.

EMAILENTRYID

Entry ID of the email; Entry ID applies to Microsoft email; Universal ID of the email; Universal ID applies to Lotus Notes email.

EMAILINTMESSAGEID

Internet Message ID of the email; only applies to Microsoft email.

EMAILTRANSPORTHEADERS

Email Transport Header of the email; only applies to Microsoft email.

CONVINDEX

Conversation Index of the email; only applies to Microsoft email.

CONVBASEINDEX

First 44 characters of Conversation Index of the email; only applies to Microsoft email.

CONVTOPIC

Normalized subject of the email captured directly from the email.

APPTBEGDATE

Date

Start date of email appointment.

APPTBEGTIME

Time

Start time of the email appointment.

APPTBEGDATETIME

Date/Time

Start date and time of the email appointment combined in one field.

APPTENDDATE

Date

End date of email appointment.

APPTENDTIME

Time

End time of the email appointment.

APPTENDDATETIME

Date/Time

End date and time of the email appointment combined in one field.

DOMAINS

Sender and Recipient domains combined into one field. Where applicable.

SENTONBEHALFOF

The email address of an individual that has granted Send On Behalf Ofpermission to another user or a delegate. For example, if John Doe (jdoe@email.com) has granted Bob Doe (bdoe@email.com) rights to be a delegate to send email on John’s behalf, and Bob has sent an email on John’s behalf, this field would be populated with John’s email address, whereas Bob’s email address would be populated in the FROM field.

RECIPIENTCOUNT

Total number of recipients of the email.

READRECEIPTREQ

Boolean

If the email was a read receipt email, the value will be TRUE.http://support.microsoft.com/kb/192929.

DELIVERYREPORTREQ

Boolean

If the email was a delivery report, the value will be TRUE.https://technet.microsoft.com/en-us/library/jj150554%28v=exchg.150%29.aspx.

INTREPLYTOID

Email In-Reply-To ID used to pull together email threads.

INTREFERENCES

Internet references used to pull together email threads.

EMAILSENSITIVITY

The Sensitivity of the email is the level of importance for an email (https://docs.microsoft.com/en-us/exchange/clients-and-mobile-in-exchange-online/outlook-for-ios-and-android/sensitive-labeling-and-protection-outlook-for-ios-android). This applies to Outlook email from 2007 and later only.

EMAILINTFILEPATH

Relative file path to email inside of the archive. For example, if the email was in the Financials folder underneath the Inbox folder, this would read Inbox\Financials

ZANTAZRECIP

Multi-Value

Exchange/Outlook: Every recipient on an email thread (i.e. TO, CC, BCC) for Zantaz emails.

ZANTAZARCHIVEINTERNETRECIPIENTS

Multi-Value

Domino/Notes: Lists the internet addresses of each recipient on a thread (john.doe@domain.com) and not what appears in the mail client (Doe, John). Groups are expanded so each recipient is listed.

ZANTAZARCHIVEORIGINALFROM

Multi-Value

Domino/Notes: Lists the sender of the email item.

ZANTAZARCHIVEORIGINALRECIPIENTS

Multi-Value

Domino/Notes: Lists the view of recipients (Doe, John) and not the internet address (John.Doe@domain.com).

ZANTAZARCHIVERECIPIENTS

Multi-Value

Domino/Notes: Provides the same information as ZANTAZARCHIVEORIGINALRECIPIENTS except groups are expanded.

EMAILTHREADID

A group identifier assigned to all items in the same email thread. This value will be the TVFILEID of the earliest email within the thread. This value is calculated and populated on the thread and family level. All Emails and attachments within the thread will contain the EMAILTHREADID.

EMAILTHREADDIRECTION

Indicates the probable action the sender of the email performed to generate an email. This value will be one of the following: NEW, REPLY, REPLY ALL, FORWARD or DRAFT.

EMAILTHREADNUMITEMS

Indicates the number of total items within the thread (all emails and attachments).

EMAILTHREADINCLUSIVE

Boolean

Indicates a subset of emails in an email family that contain all of the text of all of the emails in the family; for such emails the field will be TRUE. If a user were to read all emails flagged with this metadata they will have read all authored content of the entire email family without needing to read all of the email items.